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Conclave 2025 Information

  1. Dietary Restrictions

Email conclave@g17s.oa-scouting.org ASAP if you have not put your dietary restrictions in NOAERS (The place you signed up)

  1. Conclave Mobile App

This year we will be using a Conclave mobile app for event information. The app will be available a few days from Conclave. Simply search G17S Conclave 2025 on the Apple App Store or Google Play Store

Printed information will be available for individuals without a phone

  1. Site Reminder: 

Walnut Shells have been used in the material of the road into the site. Contact conclave@g17s.oa-scouting.org if you have any concerns about allergies. 

  1. Packing List: 

Linked here is a packing list. The 2 most important things you need to bring are PRINTED medical forms A/B and PRINTED shooting sports forms.  (The form says you need 4 copies, but you only need to bring 2, one for yourself, and one for the program.)  

 

You will also need a camp chair for trainings and shows

  1. Sign up for training sessions

In the morning you will take part in informative training and interest groups. Please log back into NOAERS (the place you registered for Conclave) and register for training. 

 

Steps to sign up for Conclave training:

  1. Log in to NOAERS (https://registration.oa-scouting.org/)
  2. Click on “My Attendees for this Event”
  3. From the Attendee menu, select “Activities”
  4. Click on the Training Activities “add new” button (in blue)
  5. Click on the Neptune’s Training Grounds “select” button (in blue)
  6. Select the trainings you are interested in!

 

​​IMPORTANT

One of the trainings at Conclave is Fishing Free Cast, where participants will have the opportunity to fish in the river. However, anyone 16 years or older is required to possess a valid fishing license. Without it, they will not be allowed to fish–no exceptions.

Here are the steps on how to obtain a fishing license in case anyone needs it.

Option 1: Online

Browse the license types: https://wildlife.ca.gov/Licensing/Fishing

Obtain a license: https://www.licenses.wildlife.ca.gov/InternetSales/

Option 2: In-Person

Purchase a license from a local fishing store

 

  1. Registration + Friday Night Details

Please bring PRINTED med forms and shooting sports forms. You need printed/hard copy med forms to enter camp, and you will need printed shooting sports forms to take part in the activities. (See above.)

 

Registration will open at 5 PM on Friday and will close at 8 PM. If you are a Day Pass participant, registration will open on Saturday morning at 8 AM. 

 

Please note that dinner is not provided on Friday night, but there will be a themed Cracker Barrel.

 

  1. Directions to Camp: 

Here is a link to the Google Maps: https://maps.app.goo.gl/2gwD2T6rgduArzbSA
The address is: Old Fishermen’s Club, 10800 Maze Blvd, Modesto, CA 95358

  1. Weather

It is shaping up to be a warm weekend in Modesto. Be sure to bring sunscreen and long layers as we will be outside for most of the day

  1. Costumes

 If you would like to dress up you are free to do so, just keep it scout appropriate

 

  1. Pre-Ordered T-Shirts

If you purchased at registration a t-shirt you can pick it up at registration. We do not have any extras

 

  1. Auction Items

If you are planning on bringing items for the auction please turn them into Craig Leighty from 6:30 – 8:00 PM in the main hall. Anyone who donates over $100 worth of items will get a special donor patch. 

 

  1. Candidacy Letters

If you are planning on running for Section Office you must submit your candidacy letters to Section Adviser Brian Osterhout (brian@alwaysaneagle.org) by the start of the election (6:30 PM on Saturday, April 20).

  1. Brotherhood Sashes

Lodge Leaders: Please remember to bring brotherhood sashes for anyone planning on doing Brotherhood.